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Controller

San Jose, CA 95113-1716

Industry: Accounting / Finance Job Number: 2511

Job Description


Controller

 

Well-established and dynamic accounting and consulting firm.
 

Controller

 

The Controller is responsible to manage the day to day financial operations and process of a 10+ Partner accounting firm
 

Responsibilities:

 

Monthly Accounting/Billing -
  • Manage time input into a practice management software, producing work in process reports and billing at the end of each month
  • Review billing by Partner with the Partner
  • Prepare billing analysis reports by Partner, by department, by location and recap of billing, writedown and holds
  • Email Partners with WIP recap reports during and at the end of the billing cycle
  • Post billing from Practice Management software to general ledger

 

Accounts Payable
  • Manage the posting of invoices to Sage software. Review for appropriate approval and coding
  • Manage the printing of checks for signature and attach appropriate backup for signature
  • Manage AP and the timing of payments in conjunction with cash flow management

 

Collections
  • Review daily deposits and posting to appropriate accounts in Practice Management
  • Post monthly receipts appropriately to Sage Software
  • Manage the periodic AR review with Partners to enhance collections

 

General Ledger
  • Post general journal entry for payroll to the appropriate departments and locations in general ledger
  • Post billing journal entry in general ledger
  • Prepare monthly bank reconciliations for 6 bank accounts
  • Review general ledger
  • Prepare monthly financial statements for 3 entities
  • Prepare month end and yearend close of Sage

 

Cash Management
  • Manage the preparation of daily deposits to the bank
  • Manage the preparation of cash reporting to Partners
  • Monitor and follow up with clients with past due accounts
  • Review bank activity in bank accounts on a daily basis
  • Manage cash flow, including utilization of LOC

 

Payroll
  • Manage the preparation and payment of semi-monthly payroll
  • Prepare Payroll reports by department and location
  • Prepare time entry analysis reports as needed

 

Miscellaneous
  • Assist with preparation of annual budget
  • Prepare for annual insurance renewal
  • Assist with the preparation of annual tax returns
  • Develop and improve financial information gathering and reporting to Partners so that they may better manage the business
  • Further improve the efficiency of the accounting department
  • Gather information and prepare reports for annual meeting
  • Complete various annual surveys with Firm financial information

 

Management
  • Manage a staff on one full time accountant and preferably manage others who participate in the above

 

Requirements:

 
  • Bachelor’ s degree in Accounting or equivalent
  • 5 years’ experience in financial management at a Professional Services Firm
  • Ability to work extended hours as necessary
  • Strong multi-tasking skills
  • Ability to work independently and as a member of a team
  • Software:
    • Proficiency in Microsoft Outlook, Word, Excel
    • Sage software (or similar, preferred)
    • Practice Management software (or similar, preferred)
    • ADP Payroll software (or similar, preferred)

Meet Your Recruiter

Tim Bramley

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