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Bookkeeper

San Jose, CA 95117

Industry: Accounting / Finance Job Number: 3228

Job Description


Bookkeeper

GENERAL SUMMARY OF DUTIES: 

Maintains financial records and general ledger related to accounts payable, accounts receivable and payroll as well as paying bills.  Assists with the preparation of financial reports.  Checks employees’ times and payroll data to ensure correct payment of employees and processes payroll.

SUPERVISION RECEIVED:

Reports to Administrator.

SUPERVISION EXERCISED:

Exercises general supervision over HR/PR staff.

DUTIES INCLUDE BUT NOT LIMITED TO:

  • Keeps complete set of records of financial transactions for the clinic.

  • Verifies and enters details of transactions in account and cash journals from data sources such as invoices, checks, and requisitions.

  • Summarizes details on separate ledgers and transfers to general ledger.

  • Balances books and compiles reports on cash receipts and expenditures, accounts payable and receivable, profit and loss, and other factors pertinent to operation of clinic.

  • Maintains chart of accounts and accounting software, including systematic backup and maintenance.

  • Reconciles bank accounts.  Posts all charges and adjustments.

  • Prepares month end report for clinic.

  • Generates patients and insurance refund checks.

  • Generate research patients’ checks weekly.

  • Ensures enough postage in postage machine & resets meter as necessary.

  • Transfers fund with the bank.

  • Generates bi-monthly billing, if necessary.

  • Checks employee punch times for consistency and accuracy, clarifying inconsistencies with supervisors.

  • Enters payroll information into computer program.

  • Generates payroll checks and distributes or mails paychecks.

  • Helps employees to understand payroll calculations and deductions, investigates problems and makes appropriate corrections.

  • Provides and coordinates banking information for payroll.

  • Works with payroll vendor on processing payroll, receiving all necessary reports, and employee W-2’s. 

  • Works with necessary people to ensure that all equipment and software programs used are up to date and fully functional.

  • Reviews benefit accruals, pension, and other eligibility information, making adjustments as status changes occur.

  • Prepares and distributes termination checks.

  • Works with HR/PR Administrative Assistant on new hires, benefits, pension & profit sharing, and terminations including COBRA notification.

  • Employment verification.

  • Participates in educational activities.

  • Maintains strictest confidentiality.

  • Performs other duties as assigned by supervisor or physician.

  • Purchases office supplies.

  • Provides necessary information to accountant for preparation of 1099 & physicians’ auto inclusion.


The job holder must demonstrate competencies applicable to the job position.

EDUCATION:

High school diploma or GED and at least 12 hours of college accounting courses.  Additional appropriate education may be substituted for two years of bookkeeping experience.

EXPERIENCE: 

Three years of bookkeeping experience including one-year accounting experience in a health care organization.


KNOWLEDGE:

  1. Knowledge of English grammar, spelling, and punctuation to type simple correspondence.

  2. Knowledge of accounting practices including accounts payable and receivable, payroll.

  3. Knowledge of medical bookkeeping practices and procedures.

  4. Knowledge of basic arithmetic to make simple calculations.


SKILLS:

  1. Skill in using computer programs and applications and general office equipment.

  2. Skill in performing mathematical computations and computing ratios and percentages.

  3. Skill in typing 40 – 45 wpm.


ABILITIES:

  1. Ability to read, understand, and follow oral, and written instruction.

  2. Ability to maintain confidentiality of financial matters.

  3. Ability to communicate clearly and concisely.

  4. Ability to establish and maintain effective working relationships with patients, employees, and the public.


PHYSICAL/MENTAL DEMANDS:

Requires sitting for long periods of time.  Working in an office environment with frequent interruptions.  May require lifting up to 30 pounds. Some bending and stretching required.  Working under stress and use of telephone required.  Manual dexterity required for use of calculator and computer keyboard.

ENVIRONMENTAL/WORKING CONDITIONS:

Normal office environment.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

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