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Controller
Well-established and dynamic accounting and consulting firm.
Controller
The Controller is responsible to manage the day to day financial operations and process of a 10+ Partner accounting firm
Responsibilities:
Monthly Accounting/Billing -
Accounts Payable
Collections
General Ledger
Cash Management
Payroll
Miscellaneous
Management
Requirements:
Controller
333 W Santa Clara Street , Suite 830 San Jose, CA 95113 US
Job Description
Controller
Well-established and dynamic accounting and consulting firm.
Controller
The Controller is responsible to manage the day to day financial operations and process of a 10+ Partner accounting firm
Responsibilities:
Monthly Accounting/Billing -
- Manage time input into a practice management software, producing work in process reports and billing at the end of each month
- Review billing by Partner with the Partner
- Prepare billing analysis reports by Partner, by department, by location and recap of billing, writedown and holds
- Email Partners with WIP recap reports during and at the end of the billing cycle
- Post billing from Practice Management software to general ledger
Accounts Payable
- Manage the posting of invoices to Sage software. Review for appropriate approval and coding
- Manage the printing of checks for signature and attach appropriate backup for signature
- Manage AP and the timing of payments in conjunction with cash flow management
Collections
- Review daily deposits and posting to appropriate accounts in Practice Management
- Post monthly receipts appropriately to Sage Software
- Manage the periodic AR review with Partners to enhance collections
General Ledger
- Post general journal entry for payroll to the appropriate departments and locations in general ledger
- Post billing journal entry in general ledger
- Prepare monthly bank reconciliations for 6 bank accounts
- Review general ledger
- Prepare monthly financial statements for 3 entities
- Prepare month end and yearend close of Sage
Cash Management
- Manage the preparation of daily deposits to the bank
- Manage the preparation of cash reporting to Partners
- Monitor and follow up with clients with past due accounts
- Review bank activity in bank accounts on a daily basis
- Manage cash flow, including utilization of LOC
Payroll
- Manage the preparation and payment of semi-monthly payroll
- Prepare Payroll reports by department and location
- Prepare time entry analysis reports as needed
Miscellaneous
- Assist with preparation of annual budget
- Prepare for annual insurance renewal
- Assist with the preparation of annual tax returns
- Develop and improve financial information gathering and reporting to Partners so that they may better manage the business
- Further improve the efficiency of the accounting department
- Gather information and prepare reports for annual meeting
- Complete various annual surveys with Firm financial information
Management
- Manage a staff on one full time accountant and preferably manage others who participate in the above
Requirements:
- Bachelor’s degree in Accounting or equivalent
- 5 years’ experience in financial management at a Professional Services Firm
- Ability to work extended hours as necessary
- Strong multi-tasking skills
- Ability to work independently and as a member of a team
- Software:
- Proficiency in Microsoft Outlook, Word, Excel
- Sage software (or similar, preferred)
- Practice Management software (or similar, preferred)
- ADP Payroll software (or similar, preferred)
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